Written by: Cara Tirona
September 3, 2025
Baby showers are a beloved tradition for celebrating a new life and showing support for expecting parents. Whether you're planning one for the first time or attending as a guest, there are a lot of questions that come up around etiquette, planning, and expectations. This comprehensive guide answers the most common baby shower FAQs to help you navigate the event with ease.
What is a Baby Shower?
A baby shower is a joyful celebration thrown to honour a mother-to-be as she prepares to welcome her new baby into the world. This event typically involves friends, family, and loved ones who gather together to express their support, shower the expectant mother with gifts, and share in her excitement. Traditionally held before the baby’s arrival, baby showers are a time for community bonding, laughter, and advice sharing among those who care for the expecting family.
Why Have a Baby Shower?
The primary aim of a baby shower is to offer emotional and material support to the parents-to-be. It's a great opportunity for them to receive essential items they might need for their newborn, such as clothing, diapers, and baby gear. Furthermore, it's a heartfelt way for close friends and family to express their love and support during this life-changing event. Beyond the practical aspects, a baby shower is a celebration of new life, serving as a moment to embrace joy, creativity, and sometimes even humour, as the guests gather to reflect on the wonders and challenges of parenthood.
Baby Shower Etiquette FAQs
When it comes to baby showers, etiquette can vary widely depending on cultural norms, personal preferences, and regional customs. Whether you are hosting, attending, or the guest of honour, understanding the common etiquette guidelines can ensure the event proceeds smoothly and keeps the focus on celebrating the upcoming arrival. Below are answers to some frequently asked questions about baby shower etiquette.
When to Have a Baby Shower?
Typically, a baby shower is held in the later stages of pregnancy, often during the third trimester. During this time, the pregnancy is well-advanced, and the expectant mother and her loved ones are beginning to truly anticipate the baby's arrival. The third trimester usually gives parents a clearer idea of what they still need, making it the ideal time to host a shower. That said, the best timing can vary depending on personal preferences, cultural practices, and logistical considerations.
Most showers are held between 28–36 weeks of pregnancy, when the pregnancy is well along but the guest of honour is still comfortable. While 28–36 weeks is a common time frame, it's also important to consider the mother's health and circumstances. Some parents might choose to have a shower earlier, especially if they have a high-risk pregnancy or need extra time to prepare for any unforeseen changes. On the other hand, if there's a possibility of an early delivery, planning the event earlier ensures the celebration happens before the baby's arrival.
Factors to Consider When Choosing the Date:
- Health of the Mother-to-Be: It's important to choose a date when the expecting mother is comfortable and able to enjoy the celebrations. Depending on her health and any potential pregnancy complications, it may be necessary to adjust the timing to ensure her well-being.
- Cultural and Family Traditions: Some cultures and families have specific traditions about when a baby shower should be held. It's helpful to consult with family elders or those who have hosted similar events to respect these traditions.
- Convenience for Key Guests: Consider the availability of close family and friends that the expectant mother wishes to attend. Scheduling the event at a time that allows for maximum participation can enhance the experience.
- Weather and Venue: If the shower is to be held outdoors or in a particular venue, it’s important to consider the weather and location logistics. For outdoor events, the season and climate play significant roles. Hosting a spring or early fall shower might provide pleasant weather, while summer showers need a backup plan due to potential heat or rain. Likewise, if the shower will be held at a specific venue, check its availability well in advance, as popular locations can book up quickly. Additionally, ensure that the venue is convenient for most guests, with ample parking and accessibility considerations, especially for those with mobility issues or small children in tow.
Who Usually Hosts a Baby Shower?
Traditionally, baby showers are hosted by a close friend or family member of the expectant mother, often someone who is not immediately related to her, like a cousin, aunt, or family friend. This convention is based on the idea that hosting one's own shower might appear as if the mother is asking for gifts. However, modern times have relaxed these traditional norms considerably, and there is more flexibility in who can host the event.
Should Baby Showers Be Formal or Casual?
The decision between a formal or casual baby shower often hinges on the preferences of the mother-to-be, as well as the overall tone you wish to set for the celebration. A formal baby shower might feature elegant invitations, a more structured program with coordinated decorations, a sit-down meal, and a specific dress code. It can offer an air of sophistication and create a memorable experience with thoughtful organisation and a theme. On the other hand, a casual baby shower tends to be more relaxed, allowing guests to interact freely in a laid-back setting, perhaps with buffet-style food, games, and informal seating arrangements. Choosing between the two depends on what the expectant mother will enjoy and the vibe she wants, whether a chic and refined gathering or a cozy and intimate affair. Ultimately, the aim is to create an environment where everyone feels comfortable and celebrated, especially the guest of honour.
Planning a Baby Shower: Key Questions Answered
In this section, we’ll address some of the most common inquiries you might have regarding organising a baby shower. From choosing the perfect date to deciding on the guest list and theme, our goal is to help you create a truly special occasion that honours the mother-to-be and welcomes her little one in style. With our practical advice and thoughtful tips, we hope to alleviate some of the stress and make the planning process as smooth and enjoyable as possible. Let's dive into these key questions to ensure your baby shower is both memorable and meaningful.
What Kind of Venue Should You Book?
Selecting the right venue for a baby shower is crucial and should align with whether you're aiming for a formal or casual atmosphere. Here are some considerations to keep in mind:
Indoor Venues
Indoor venues provide a controlled environment, which means you won’t have to worry about unexpected weather changes. Consider spaces like community centres, banquet halls, or private dining rooms in restaurants. These settings often come equipped with tables, chairs, and sometimes even catering services, which can simplify logistics. Additionally, indoor venues can be decorated to create any atmosphere from sophisticated elegance to homey warmth, depending on the desired theme.
Outdoor Venues
If the baby shower is scheduled during a season with pleasant weather, outdoor venues can offer a scenic and refreshing backdrop. Parks or private gardens are excellent choices, providing ample space for outdoor games and activities that may not be feasible indoors. When choosing an outdoor venue, ensure that there are adequate facilities like restrooms and shelter options in case of rain or unseasonably hot weather. Having a gazebo or a large tent can add charm and also serve as a refuge from the elements.
Home Venue
Hosting a baby shower at home offers a level of intimacy and comfort that is hard to replicate elsewhere. Using one's own home or a close friend’s can be a cost-effective choice, eliminating venue rental fees and offering the freedom to decorate as you wish without constraints. This option is especially appealing if the guest list is modest, allowing for a cozy, personal atmosphere where guests can truly feel at ease.
Pro tip: Use platforms like VenueNow to easily compare venue types, locations, and inclusions based on your event needs.
What is the Ideal Time to Hold a Baby Shower?
Timing is a crucial factor in planning a baby shower. Ideally, baby showers are held during the third trimester, usually between four to six weeks before the expected due date. This timing is optimal because the excitement of the impending arrival is strong, and the mother-to-be is generally still comfortable enough to enjoy the festivities. However, it's important to consider the personal circumstances of the expectant mother, such as her health and comfort, any travel plans, or cultural considerations. Additionally, coordinating with key guests and ensuring their availability around this timeframe can be beneficial to ensure a good turnout.
Hosting a baby shower in the afternoon is a popular choice for several reasons. Afternoon events are often convenient for guests, allowing them to attend without interfering with morning or evening plans. An afternoon time slot, such as 1 PM to 4 PM, provides ample time for activities, mingling, and dining, while allowing attendees still to have the rest of their day for other commitments.
How Long Should a Baby Shower Last?
A typical baby shower lasts about two to three hours. This timeframe allows enough opportunity to mingle, play games, eat, open gifts, and still maintain the attention and energy of guests. It's important to structure the event in sections, allowing guests to enjoy a full experience without feeling rushed or fatigued. If there are many activities planned, ensure to give ample breaks and keep things flowing naturally, without overcrowding the schedule. For expectant mothers, having a manageable length ensures that she can enjoy the event without getting overly tired.
What Kind of Food Should Be Served?
Choosing the right food for a baby shower can greatly enhance the overall experience for guests. Typically, the menu can range from light snacks to a full meal, depending on the time of day and the formality of the gathering. Here are some considerations to keep in mind:
Finger Foods and Appetisers
Finger foods and appetisers are always a popular choice as they are easy to manage and allow guests to snack throughout the event. Consider options like mini sandwiches, sliders, or vegetable and cheese platters, which provide variety and can cater to different tastes and dietary preferences.
Elevate Your Event with the Right Catering Options
Dessert Table
A beautifully arranged dessert table can act as a highlight. Popular choices include cupcakes, cookies, or a themed cake central to the shower's motif. Not only are these desserts delicious, but they also add an eye-catching element to the decor. Chocolate-covered strawberries, macarons, and fruit tarts can also provide a colourful and elegant touch.
Beverages
Setting up a beverage station can add an interactive element to the shower and allow guests to serve themselves, keeping things casual and convenient. Consider having a self-serve area with elegant dispensers filled with infused waters or lemonade. You might also have a coffee and tea station for guests who prefer warm beverages.
Signature Mocktails and Cocktails
Incorporating signature mocktails and cocktails into your baby shower can elevate the occasion, providing a fun and festive atmosphere for guests. Mocktails are especially great for baby showers, accommodating both the mom-to-be and any guests who may prefer non-alcoholic options.
Can You Serve Alcohol at a Baby Shower?
Yes, serving alcohol at a baby shower is certainly an option, especially if the event includes non-pregnant guests and is held in a setting where drinks are typically served. However, given the nature of the celebration and the presence of the expectant mother, it’s important to thoughtfully consider how to include alcoholic offerings in a way that makes everyone comfortable.
How Many People Should You Invite?
When planning a baby shower, determining the guest list is an integral step in ensuring a successful event. The number of people you should invite largely depends on a variety of factors, including your budget, the venue's capacity, and the preferences of the parents-to-be. Here are some considerations to help guide you:
Budget Constraints
Your budget is a major deciding factor when it comes to the size of your guest list. More guests typically mean higher costs for food, beverages, and possibly a larger or more elaborate venue. Evaluate how much you are willing to spend on the event and adjust the guest list accordingly to avoid financial stress.
Venue Capacity
The physical space available will play a huge role in determining how many guests can be comfortably accommodated. If you’re hosting the shower at someone’s home, it’s important to consider the space for seating and movement. For showers held at external venues, consult with the event coordinator to ensure that your guest list aligns with the venue’s capacity limits.
Intimacy vs. Crowds
The size of the gathering often affects the atmosphere of the event. Decide whether you want an intimate gathering with close family and friends or a larger celebration involving extended family, coworkers, and acquaintances. Speak to the parents-to-be about their preferences. Some may prefer a cozy, intimate affair where they can spend quality time with each guest, while others might envision a lively, bustling event filled with laughter and a wide array of guests.
Are Boys Invited?
Traditionally, baby showers have been predominantly female-centric events; however, modern celebrations often take a more inclusive approach, welcoming guests of all genders. Whether or not to invite boys—be it sons, nephews, male friends, or spouses—is largely dependent on the preferences of the parents-to-be and the desired ambience of the gathering.
What Should Guests Bring?
When attending a baby shower, guests typically bring a gift for the expectant parents to celebrate the upcoming arrival of their child. Common gift ideas include baby clothes, diapers, toys, and other essential supplies that new parents will need. Many parents-to-be create a registry to help guide guests in choosing items that align with their specific needs and preferences, ensuring they receive practical and desired gifts. In addition to items from the registry, guests might consider bringing a heartfelt card with well wishes for the family and the new baby. Some might also choose to contribute to the event by bringing a dish or dessert if it's a potluck-style shower or if the hosts have requested it. Remember, the thought and care behind the gift are what truly matter, so choose something meaningful that conveys your excitement and support for the new addition to the family.
Conclusion: Celebrate the Moment with the Perfect Venue
A baby shower is more than just a party—it’s a heartfelt way to welcome a new chapter and show your support. Whether you're organising one for a colleague, client, or loved one, planning it well makes all the difference.
Looking for the perfect space to host a baby shower? Use VenueNow to find and book venues that suit every style and budget. Our venue finding service can help you discover and compare the best spaces across Australia. Try it today!
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