Uncover the Gold Coast�s Best Meeting Rooms

The Gold Coast is a city with many opportunities for corporate functions. Whether you are organising a business conference, board meetings, work interviews, team building, corporate offsite or training workshops, this guide will assist you in locating a meeting room in the Gold Coast that can deliver everything you require.

How much are meeting facilities on the Gold Coast?

Gold Coast meeting fees differ depending on several factors, including the venue type, location, capacity, amenities, and services provided. You would expect to pay anything between $65 and $95 per head for a day package, which can come with simple items such as room hire, standard AV equipment, and simple catering services. However, these are subject to increases with the addition of services such as advanced AV equipment or premium catering. For example, you are planning a 10-person meeting in Surfers Paradise. Because it is centrally located and popular, venue costs for Surfers Paradise may be toward the upper range, so you should budget around $950 for your 10-person meeting.

Cost of Meeting Room Across Australia

Catering For Your Meetings on the Gold Coast

Whether your event is a small brainstorming meeting or a large corporate meeting, having the proper food and beverages can make the experience more enjoyable. Here are some catering choices to consider:

Morning/Afternoon Tea

Morning and afternoon tea can be a refreshing break during the day's events. When scheduling your tea sessions, think through a range of drinks, such as freshly brewed coffee, a selection of teas, and refreshing juices. Pair these with a few light bites, including pastries, scones with jam and cream, fresh fruit platters, and a selection of cookies or biscuits.

Buffet

A buffet is often a great option for meetings, especially for bigger groups or events that last several hours. Buffets allow guests to select from an array of food options that fit varied tastes and dietary needs. Also, when organising a buffet, think about including some hot and cold food options to accommodate everyone's taste.

Plated Lunches

Plated lunches provide for a sit-down meal where every guest is served their own portion straight at their table. It is ideal for formal gatherings or if you want to give a formal dining experience. Plated lunches can involve a number of courses, starting with an appetiser, followed by the main course, and ending with a dessert.

Elevate Your Event with the Right Catering Options

What are the best meeting venues on the Gold Coast?

Learn more about a few of the best meeting venues on the Gold Coast below:

Conference Centres

Conference centres are the best locations to organise meetings and other business activities, particularly if you expect a large number of participants to attend or if you require the latest technology and facilities. Conference centres provide your events with plenty of space, the latest audiovisual equipment, catering and technical support on site.

Hotels

Gold Coast hotels are also suited for meetings. The majority of hotels have special meeting rooms, boardrooms, and conference rooms with current technology, catering services, and variable seating layouts, which are well suited for small to medium-sized meetings. Accommodation is also an added advantage, which comes in handy if you have visitors who are from out of town if the meeting extends into the evening.

Restaurants, Cafes and Private Dining Rooms

You can also consider renting out a restaurant, a cafe or a private dining room on the Gold Coast that is ideal for small meetings or casual business lunches. Choose among various restaurants and cafes that offer an assortment of cuisines, ranging from traditional Australian food to quick bites. Some restaurants on the Gold Coast even have private dining rooms that can provide you with the privacy you need.

No matter how large or small your meeting requirements are — there will always be something on the Gold Coast. From tiny boardrooms to enormous conference facilities, you'll be able to find meeting room rental that suits all your needs and makes a good impression on your guests.

Effective Meeting Room Layout Options

There are quite a few options for meeting room layouts, and selecting the correct arrangement can or will ruin or save your event. Some popular meeting room layouts that could fit your needs include:

Boardroom Style

Boardroom arrangement is a classic with a large oval-shaped or rectangular table in the centre and chairs surrounding it, ideal for intimate, formal gatherings such as team meetings, board meetings, or discussions.

• Perfect for an event with around 10 to 20 participants.
• Ideal for discussions, strategy sessions and board meetings.

U-Shape Format

This layout involves placing tables in the shape of a letter "U", with chairs set at the outside circle. There's an open end where a speaker or presenter can stand, giving the attendees a clear view of the materials.

• Perfect for an event with around 10 to 25 participants.
• Ideal for collaborative meetings, workshops, and training sessions.

Classroom Style

In the classroom-type arrangement, the tables and chairs are arranged facing the front row. It allows maximum space usage and provides an excellent view of the presenter and any visual equipment, such as screens or whiteboards.

• Ideal for events with around 20 to 100 attendees, depending on the room size.
• Ideal for seminars, lengthy presentations, or training.

Theatre Style

The theatre-style setup consists of rows of chairs directed towards the front of the room, which can hold most people within an area.

• Can typically accommodate anywhere from 20 to hundreds of guests, depending on how large the area is.
• Perfect for large presentations, keynote presentations, or lectures.

Cabaret Style

The cabaret-style configuration includes small, circular tables placed throughout the room. In this kind of setting, one side of the table is typically left empty so all participants can have a clear view of the presentation area/front of the room.

• Typically accommodates 5 to 8 people per table.
• Most suitable for team-building exercises, workshops, and networking events.

Choosing the Ideal Event Layout for Your Next Big Event

6 Venue Setup Tips Every Event Planner Should Know

Your go-to place for Gold Coast meeting rooms

Looking for a meeting room or conference venue on the Gold Coast? VenueNow has curated the most modern and well-equipped venues, so all you have to do is click a few buttons to find and book your perfect venue on the Gold Coast. They're here to help you create a memorable conference experience.

How much do Gold Coast meeting venues cost?

Based on VenueNow's historic data, on average, Gold Coast meeting rooms cost between 85 per hour and 120 per hour. For example, a 8 person meeting would cost approximately 680-960. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Gold Coast meeting venues?

Here are some of our favourite Gold Coast meeting venues:

1. QT Gold Coast
2. Glass Dining and Lounge Bar
3. Oaks Gold Coast Hotel
4. Mantra On View Hotel
5. voco Gold Coast
6. SkyPoint Australia
7. Quest Robina
8. Mantra Legends Hotel
9. Novotel Surfers Paradise
10. Intercontinental Sanctuary Cove Resort
11. Mercure Gold Coast Resort
12. 1 Corporate Court Bundall

How do I find and book Gold Coast meeting venues?

Finding and booking a Gold Coast meeting venue is easy with VenueNow, simply follow these steps:1. Enter Gold Coast as your location and meeting as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Gold Coast meeting venue?

On average, VenueNow customers book a Gold Coast venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Gold Coast meeting venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.