Leading Trade Show Venues in Brisbane

Have a Brisbane trade show to plan? Whether you're launching the newest innovations, meeting with industry specialists, or unveiling new products, choosing the correct venue is the recipe for success for your event. Brisbane offers a diverse range of venues that will suit all occasions for trade shows. This guide will help you find the most suitable venue in Brisbane.

Best Types of Venues for Trade Shows in Brisbane

The city offers many options for hosting a successful trade show. Here are some of them:

Convention Centres

Convention centres are big, purpose-built facilities for trade shows, conferences, and exhibitions. The facilities offer sufficient space for exhibitors to install their stands and for the public to move around within the private function. These venues can support large-scale displays and host many attendees. Some convention centres in Brisbane have cutting-edge technology, including high-speed internet, audiovisual equipment, and digital signage.

Hotels

Brisbane hotels also provide suitable facilities for trade show locations. The locations tend to have specialised event facilities, such as function rooms and ballrooms, that can be converted into trade show facilities. Most hotels in Brisbane boast top-of-the-line facilities, such as catering, high-quality accommodation, and professional event planning services. The spaces and ballrooms are large enough to hold many attendees and exhibitors comfortably.

Blank Canvas Venues

Blank canvas venues enable you to customise every detail of the event. You are in charge of the space, from floor layout and decor to lighting and signage. They have the advantage of more freedom than other, more conventional venues in constructing an event space layout that caters specifically to your ideas.

6 Venue Setup Tips Every Event Planner Should Know

Factors to Consider When Looking for a Trade Show Venue

Selecting the right venue for your trade show involves considering several key factors:

Location

The location of the venue is essential for maximising attendance. Choose a venue that is easily accessible for both exhibitors and attendees. A centrally located venue close to public transportation and major roads will be convenient for visitors travelling from various areas. Proximity to airports and hotels can also be beneficial, especially if you're expecting out-of-town guests.

Capacity

Ensure the venue can comfortably accommodate your expected number of attendees and exhibitors. Consider the space needed for exhibition booths, stages, seating areas, and additional activities such as workshops or presentations. Choosing a venue that won't feel overcrowded but is also not too sparse is essential, as this can affect the event's atmosphere.

Select a venue with slightly more capacity than your estimated number of attendees. This allows for unexpected guest increases and provides ample space for movement and networking. A larger space can also be adapted to include additional elements like lounges, interactive zones, or breakout rooms for seminars, enhancing the overall attendee experience.

Hacks for Handling Large Guest Lists at Events

Cost and Budget

Budget is another significant consideration when selecting a venue. Venue costs vary widely based on location, size, and amenities. Ensure the venue meets your budget requirements and offers a good balance of price and value. Be sure to clarify what is included in the venue hire fee, such as equipment, setup services, and cleaning, to avoid unexpected expenses.

On average, trade show venues in Brisbane charge between AUD 40 and AUD 60 per person. However, prices can vary based on several factors, including the time of year, the duration of the event, and any additional services that may be required. To ensure you get the best deal, it is advisable to request detailed quotes from multiple venues and compare what is included in each price.

8 Cost-Cutting Hacks to Host an Amazing Event

Amenities and Services

When comparing various venues, it's important to look at the amenities and services each provides, as these can either make or break your trade show's success and smooth running. These are some important things to note:

• Equipment: Verify if the location offers essential equipment like sound and vision systems, lighting, stage, and seating configurations. Including these can be cost- and time-saving since you won't need to contract outside suppliers. Make sure that the equipment is adequate for your technical needs and that staff members are available on the day of the event.
• Wi-Fi Connectivity: These days, having a reliable internet connection is all-important. Make sure that the location has high-speed Wi-Fi that can handle all of the exhibitors and guests. This is especially important if your trade show features digital presentations, live streams, or requires constant online connectivity to run point-of-sale systems.
• Catering Services: Look for venues that have in-house catering. On-site catering might facilitate easier logistics and generally guarantees more coordination within the event timeline. Negotiate the number of options of the menu, such as accommodations for dietary restrictions and lifestyle choices to support all guests.
• Staffing Support: Proper staffing support is essential for the successful operation of any trade show. When selecting a venue, it's worth asking if on-site staff are available to help with tasks on the event day. These may be event coordinators, technical support staff, and general venue staff who can provide support with logistics, security, and visitor flow.

AV Equipment Tips for a Seamless Event Experience

Elevate Your Event with the Right Catering Options

Book your ideal venue today!

Organising a trade show in Brisbane provides various opportunities to network with industry players and promote your goods or services. Choosing the ideal venue and preparing carefully can make your event effective and memorable. VenueNow will assist you in booking the perfect venue for your trade show in Brisbane. With our comprehensive database of venues and experienced consultants, we provide seamless and efficient venue selection. Let us help you make your next trade show a huge success. Visit VenueNow today to begin!

How much do Brisbane trade show venues cost?

Based on VenueNow's historic data, on average, Brisbane trade show venues cost between 50 per person and 75 per person. For example, a 200 person trade show would cost approximately 10000-15000. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Brisbane trade show venues?

Here are some of our favourite Brisbane trade show venues:

1. The Callile Hotel
2. Brisbane City Hall
3. Waters Edge Weddings & Events
4. Stamford Plaza Brisbane
5. Victoria Park Function Centre
6. Hotel Grand Chancellor Brisbane
7. Pullman Brisbane King George Square
8. Brisbane Showgrounds
9. Rydges South Bank Brisbane
10. Rydges Fortitude Valley
11. Sofitel Brisbane Central
12. Voco Brisbane City Centre
13. Amora Hotel Brisbane
14. Ovolo The Valley

How do I find and book Brisbane trade show venues?

Finding and booking a Brisbane trade show venue is easy with VenueNow, simply follow these steps:1. Enter Brisbane as your location and trade show as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Brisbane trade show venue?

On average, VenueNow customers book a Brisbane venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Brisbane trade show venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.