Best Exhibition Venues Melbourne for Hire

<

Nothing can replace face-to-face contact; nothing is more effective for marketing than events. Few tools can match the impact of a well-organised event in building relationships, gaining new leads, and increasing brand awareness, one of which is an exhibition.

Exhibitions provide a unique platform for businesses and individuals to showcase their products, services, and innovations directly to their target audience. Exhibit your products and services with stunning displays at one of the great exhibition venues in Melbourne on VenueNow.

Best Types of Venues for Exhibitions in Melbourne

To make your search easier, start with our list of top-rated exhibition venues Melbourne offers.

Hotel Function Rooms

Hotel function rooms are another excellent option for exhibitions. Melbourne's hotels offer various function rooms catering to different exhibition sizes and formats. These venues often have facilities, such as AV technology, staging, and catering services, that make them an all-in-one solution for your event needs.

Conference and Convention Centres

Conference and convention centres are often the most popular option for exhibitions as they offer large, flexible spaces that can be customised for varying numbers and sizes of booths and stages for presentations. Convention centres are well equipped with modern AV, loading dock facilities and are often located close to public transport.

Managing Large-Scale Events: Best Practices for Event Planners

Typical Budget for Hosting an Exhibition in Melbourne

Each venue style comes with its own set of budget considerations, and knowing how much you are willing to shell out will help you select the perfect venue for your exhibition.

On average, you can expect to pay around $40 to $60 per person for an exhibition venue hire in Melbourne. This cost typically includes the venue rental itself and may include some basic amenities like the seating and standard lighting. But, do take note that other event aspects might be needed and this can also be quite expensive. Here's a breakdown of some potential extra costs you might encounter:

AV Equipment Rental

Depending on the venue hired, the AV equipment rental might be included in the hire fees, but in some cases, you may need to rent it out separately. This can include projectors, microphones, speakers, and large screens. On average, you might end up spending an additional $500 to $2,000.

Catering Services

Catering is another key element of an exhibition that can impact your budget. A rule of thumb is to budget around $20 to $100 per person, depending on the quality of your catering service. Light refreshments like pastries and coffee will usually be on the lower end of this spectrum, while a more elaborate sit-down meal with multiple courses would fall on the higher end.

Staging and Furniture Rental

Staging costs will vary depending on the complexity and size of the setup you envision. For simple podiums and display stands, costs might start at around $200. However, for more elaborate staging with custom designs, you could be looking at anywhere from $1,000 to $5,000.

Staff Costs

Depending on the scale of your event, you may need to hire a range of temporary staff, such as event coordinators, technical support, cleaners, and security personnel. Hosting a seamless exhibition experience often requires a dedicated team to handle setup, registration, customer service, and tear-down post-event. Take these into account when planning your budget.

Best Questions to Ask Venues for Event Quotes

Layouting Your Exhibition

A well-thought-out layout can guide the flow of foot traffic, highlight key exhibits, and ensure a comfortable environment for your event guests. To aid you with your planning, here are some additional tips to consider when planning the layout of your exhibition:

Identify Key Zones

When organising your exhibition layout, start by identifying key zones within the space. This includes entrances and exits, information desks, presentation areas, and distinct exhibit sections. Clearly defined zones help with crowd control and guide your attendees throughout the exhibition efficiently.

Choosing the Ideal Event Layout for Your Next Big Event

Ensure Accessible Pathways

Make sure there are clear and accessible pathways throughout the exhibition space. This allows smooth movement and ensures that you are complying with safety and accessibility standards. Wide aisles are essential to accommodate foot traffic, strollers, and wheelchairs with ease. Furthermore, if your layout allows it, consider loop pathways or interconnected ones so that your attendees can go around the place seamlessly and won't miss anything.

Optimise Visibility

The arrangement and design of your exhibition should ensure all exhibits and signage are easily visible and accessible to attendees. Position exhibits at varying heights to catch attention at different eye levels. Use lighting strategically to highlight specific exhibits and ensure that key information and attractive displays are well-lit. Consider using spotlights, coloured lighting, or backlights to draw focus to particular areas or pieces.

6 Venue Setup Tips Every Event Planner Should Know

Book Your Exhibition Venues in Melbourne Today!

Now that you know what to look for in an exhibition venue, it's time to start your search! VenueNow has a wide range of exhibition venues, making finding the perfect space for your event easy.

Or, if you're not sure where to start, our team of venue experts can help you find and book the perfect venue for your event. Get in touch with us today, and we'll get started on finding the ideal space for your next event.

How much do Melbourne exhibition venues cost?

Based on VenueNow's historic data, on average, Melbourne exhibition venues cost between 80 per person and 120 per person. For example, a 200 person exhibition would cost approximately 16000-24000. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Melbourne exhibition venues?

Here are some of our favourite Melbourne exhibition venues:

• Stamford Plaza Melbourne
• Harbour Kitchen
• Arts Centre Melbourne
• Citadines On Bourke
• Crest On Barkly
• State Library of Victoria
• La Di Da
• Pullman Melbourne Albert Park
• Victoria Hotel Melbourne
• InterContinental Melbourne The Rialto

How do I find and book Melbourne exhibition venues?

Finding and booking a Melbourne exhibition venue is easy with VenueNow, simply follow these steps:1. Enter Melbourne as your location and exhibition as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Melbourne exhibition venue?

On average, VenueNow customers book a Melbourne venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Melbourne exhibition venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.