Best Meeting Rooms Canberra for Hire

Organising a meeting in Canberra? If you are looking to host a small business meeting or a corporate event, we can help. Canberra has different meeting rooms and corporate venues to suit your needs. You have plenty of choices depending on your tastes, budgets, and the size of your events. Let this guide help you through the selection process to get the best venue for your business.

Popular Meeting Venues in Canberra

Planning a company meeting in Canberra? Don't worry! There are plenty of meeting rooms and versatile function venues to select from. These are some of the top kinds of venues for meetings and other company events in Canberra:

Hotel Conference Rooms

From gala dinners to board meetings, these elegant rooms are perfect for events with 50 or more participants. Hotel conference rooms typically come equipped with high-tech audiovisual amenities such as projectors, sound systems, and high-speed internet connectivity, which are the key requirements for presentation and video conferencing. The catering required for on-arrival, morning tea, working lunch and afternoon tea will also be handled. On-site accommodation can be arranged for out-of-town participants as well. Just make sure to book in advance, especially during peak seasons, to secure the best rates and availability.

Conference Centres

Conference centres provide facilities, usually consisting of meeting rooms, boardrooms and exhibition halls to accommodate various functions. This implies that the flexible facilities can host major business events like training seminars, cocktail functions, product launches, networking events and conferences. Your event needs can be accommodated easily in a conference centre in Canberra. These facilities are built to host various events and can be tailored to fit your requirements.

Restaurants

Restaurants are a good choice for meetings with fewer people and dinner parties. Restaurants have private dining rooms for close gatherings, client meetings, or team celebrations. The private dining rooms are more relaxed and informal than standard conference rooms. Reserving a restaurant hall for your future corporate meeting will save you money and time since there won't be any need to outsource an outside catering service.

Coworking Spaces

Coworking offices are a great option for Canberra meeting room hire if you need something more social and collaborative. They offer high-speed internet, perfect for video calls and presentations. The venue type often relies on the number of people attending the meeting or conference. With smaller groups of less than 20 people, hiring a small meeting room is common. For presentations, workshops and seminars with over 50 visitors, there are usually bigger rooms with tables and chairs that you may organise to accommodate the room configuration you want.

Boardrooms

Boardrooms are a classic meeting room choice still in demand for board meetings and training sessions. They are situated in an office complex or a corporate environment, with all the facilities and technology available. With plenty of natural light, high-quality conference areas, and contemporary furniture, boardrooms provide a corporate and upscale environment for meetings and corporate events.

Top Tips for Organising a Successful Corporate Event

Cost of Meeting Venues in Canberra

Identifying your budget in advance is crucial to prevent overspending or sacrificing other areas of your event. Compare various venues' event packages and determine what best suits your budget. Some venues also offer all-inclusive corporate event packages, including catering, AV equipment, and other services, and this will prove more economical than booking individually. Negotiating and being clear about your needs can help manage these costs effectively. Meeting rooms range between AUD 65 and AUD 95 per head per day based on amenities and services offered. Be sure to inquire about any hidden charges or additional fees, such as cleaning costs or overtime rates, to prevent unexpected expenses.

Pro Tips on Staying Within Your Event Budget

Cost of Meeting Room Hire in Canberra

Importance of Privacy When Looking for a Meeting Venue

Protecting privacy is crucial for managing sensitive discussions. Choosing a confidential venue builds trust among attendees and ensures valuable information remains secure. Let's create a safe space for open conversations! Here are some factors to consider for privacy:

1. Location of the Venue: Avoid venues with thin walls. Selecting a venue that features soundproof rooms can minimise distractions and ensure confidentiality. Venues with designated meeting spaces greatly enhance privacy. These rooms should be separate from other activities or public areas to reduce interruptions and the risk of overheard conversations. Seek out facilities exclusive to your meeting – a reserved room, private dining room, or the whole floor can ensure the privacy required for confidential discussions.
2. Technology Security: In today's digital age, ensuring cybersecurity is as critical as physical security. Make sure that the venue provides secure Wi-Fi options and that encryption protocols are in place to protect your communications during video calls or online presentations.

Essential Event Safety and Security Tips

Meeting Room Layout Options

An ideal meeting room setup strengthens the communication among attendees, encourages their engagement, and supports the meeting's overall objectives. Here are some popular layout options to consider for your next gathering:

1. Boardroom Layout

The boardroom layout is ideal for small, intimate meetings with up to 20 participants. It features a large central table with chairs, encouraging direct participant interaction. This is commonly used for executive meetings, committee gatherings, or brainstorming sessions.

2. U-Shape Layout

This layout is perfect for medium-sized groups and typically accommodates up to 25 participants. The U-shape layout consists of tables arranged in a U formation, with chairs on the outer side, allowing for a central presentation area. This setup is excellent for training sessions or presentations.

3. Classroom Layout

The classroom layout is practical for larger groups focusing on learning or instruction. Tables or desks are arranged in rows facing the front, much like a traditional classroom. This configuration is particularly beneficial for events where note-taking or laptops are necessary, as the attendees have ample space to work.

4. Cabaret Style

In this setup, small round tables are scattered around the room, each typically seating 5-8 participants. A small gap in seating is left open towards the front to maintain a line of sight to any presentations or speakers. It is ideal for workshops where participants may need to engage in group discussions and listen to central presentations.

Choosing the Ideal Event Layout for Your Next Big Event

Your one-stop shop for Canberra meeting room hire

Need to book last-minute meeting spaces in Canberra? VenueNow offers an extensive selection of venues to suit all types of events, whether you're hosting a corporate seminar, a training workshop, or a team-building session. Discover the joy of exploring countless venue options tailored just for you! Our easy-to-use platform lets you effortlessly compare choices based on your needs, like location, amenities, and capacity. Dive in today and reach out to VenueNow – we're excited to help you find the perfect fit!

How much do Canberra meeting rooms cost?

Based on VenueNow's historic data, on average, Canberra meeting rooms cost between 85 per hour and 120 per hour. For example, a 8 person meeting would cost approximately 680-960. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Canberra meeting venues?

Here are some of our favourite Canberra meeting venues:

1. Peppers Gallery Hotel
2. QT Canberra
3. Rydges Canberra
4. Cliftons Canberra
5. East Hotel Canberra
6. Two24 Conferencing
7. Midnight Hotel Canberra
8. Mercure Canberra
9. Servcorp - Barton
10. Mantra MacArthur Canberra

How do I find and book Canberra meeting venues?

Finding and booking a Canberra meeting venue is easy with VenueNow, simply follow these steps:1. Enter Canberra as your location and meeting as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Canberra meeting venue?

On average, VenueNow customers book a Canberra venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Canberra meeting venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.