Best Trade Show Venues in Melbourne

Trade shows are great for connecting businesses, showcasing products, and fostering networking opportunities, and Melbourne is a great place to do that. The guide will give an overview of what types of trade show function venues are out there and provide tips on planning your trade show. Read on:

Types of Trade Show Venue Hires

Melbourne, VIC, has many corporate event venues to suit various event requirements. Below are some of the most common types of corporate venue hires in Melbourne:

Convention Centres

Convention centres are the favourite among trade shows in Melbourne because of their superior facilities and capabilities. The facilities provide large exhibition spaces, breakout rooms, and advanced technology. These multipurpose event spaces can host large-scale events with large exhibition spaces and adaptable floor plans that can be tailored to suit your very own demands. Ample space in the vast exhibition halls accommodates booths, displays, and demonstrations, enabling exhibitors to display their products and services to large crowds. Therefore, if you need the biggest event space to rent, you could do worse than this versatile venue type.

Hotels

Melbourne hotels also provide great trade show venue choices. This venue can accommodate corporate requirements, from product launch parties and gala dinners to other functions. High-quality AV amenities, floor-to-ceiling windows, and large event spaces support the venue. With Melbourne hotels, there is no better way to showcase your trade show!

Blank Canvas Venues

These venues are frequently one-of-a-kind, non-traditional environments, from industrial warehouses to art galleries, offering a cutting-edge setting for trade shows. The primary benefit of blank canvas venues is their flexibility. These facilities let your imagination run wild without being bound by predetermined layouts or decor styles. You can create and customise the area to suit your brand image or motif. However, your imagination can take shape within these flexible areas if you envision an opulent, sterile, or cutting-edge ambience.

Layout Concepts for a Successful Trade Show

Consider these layout concepts for a successful trade show:

Zoning

Subdivide the venue into separate zones or sections. Each zone may be themed or reserved for certain categories of products or services. This directs visitors to areas of interest, allows for more effective crowd management, and ensures no area becomes too crowded.

Open Floor Plan

An open floor plan promotes unobstructed movement and enables visitors to walk through exhibitors' booths without hindrances. An open configuration may prevent bottlenecks and make the environment inviting. Consider positioning strategically placed islands or highlighted areas for product demonstrations to guide visitors naturally through the space.

Interactive Spaces

Allocate dedicated spaces for interactive features like product demonstrations, workshops, or guest speaker sessions. These spaces can interrupt the monotony of standard booths and deliver memorable, engaging experiences to visitors. It also encourages active participation, making visitors linger longer and discover more.

Clear Signage and Wayfinding

Ensure the venue has clear signages. Properly placed directories, directional signage, and booth numbers are necessary to improve the visitor experience and ensure smooth traffic flow. Label the entrance and exit points clearly to help the attendees navigate the venue effectively. This can avoid traffic congestion at the entrance points and ensure smooth movement of attendees throughout the event.

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Exhibitor and Attendee Experience Tips

To further enhance the exhibitor and attendee experience, consider implementing the following tips:

Effective Registration System

Simplify the registration process through digital check-ins and pre-registration. Use QR codes or mobile apps to speed up entry and dispense with long queues. Providing electronic badges or digital attendee profiles can also enhance networking opportunities by making it convenient for attendees and exhibitors to exchange contact information.

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Comfort and Accessibility

Ensure comfort for the attendees by having enough seating areas, rest areas, and refreshment booths across the venue. Provide a venue accessible to all, including people with disabilities. This means fitting the venue's ramps, elevators, and other required facilities to support wheelchair users and those with mobility impairment.

Wi-Fi and Charging Stations

Strong Wi-Fi is an absolute necessity in any trade show facility. Attendees and exhibitors rely on a good internet connection to share information, post social media updates, and access online resources or mail. Make sure the Wi-Fi network can support many simultaneous connections without sacrificing speed. Also, many charging points should be placed throughout the venue. These may consist of standard power sockets and USB connectors for multiple device chargers. Label these charging points on the event map prominently, and preferably position them in seating areas to enable people to charge their devices easily while seated.

Cost of Trade Show Venues in Melbourne

Various factors affect the pricing of a trade show venue, including location, size, facilities offered, and additional services. On average, the cost of hiring a trade show venue in Melbourne can range from AUD 40 to AUD 60, so it's essential to evaluate what is included in these prices carefully. This price per person usually includes the bare essentials, but it's a good idea to check what's covered and what may be extra. In addition, look for package deals or special offers, and book off-season for lower prices.

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Book Your Trade Show Venues Today!

Trade shows and exhibitions are excellent venues to connect with industry giants and discover innovative means of thinking. With the business world being altered by technology, such expos have become increasingly crucial for businesses that want to stay ahead of the times.

Choosing your trade show function venue is easier than ever with facilities that cater to small and large-scale events. Look and discover the one that fits you best. VenueNow has got you covered to simplify your venue searching process. We have a complete platform through which you can compare and select the most suitable trade show venues in Melbourne to meet your needs. Planning an event has never been simpler!

How much do Melbourne trade show venues cost?

Based on VenueNow's historic data, on average, Melbourne trade show venues cost between 50 per person and 75 per person. For example, a 200 person trade show would cost approximately 10000-15000. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Melbourne trade show venues?

Here are some of our favourite Melbourne trade show venues:

• Rydges Melbourne
• River's Edge Events
• Crown Melbourne
• Marvel Stadium
• Arts Centre Melbourne
• Citadines on Bourke
• Pullman Melbourne
• Amora Hotel Riverwalk
• Glasshouse by The Big Group
• Grand Hyatt Melbourne

How do I find and book Melbourne trade show venues?

Finding and booking a Melbourne trade show venue is easy with VenueNow, simply follow these steps:1. Enter Melbourne as your location and trade show as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Melbourne trade show venue?

On average, VenueNow customers book a Melbourne venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Melbourne trade show venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.