Conference Venues Perth, Rooms and Event Spaces

Perth Conference Venue Hire Guide

Planning a corporate event in Western Australia? Whether you’re organising an executive meeting, staff training day, industry seminar or multi-day convention, choosing the right venue can make a huge difference to how smoothly the event runs.

The best conference venues Perth has to offer range from small boardrooms and training rooms to hotel conference suites and purpose-built event centres. Many include flexible room layouts, professional AV, catering, breakout spaces and dedicated event support, making it easier to keep delegates comfortable and your program on schedule.

If you’re comparing conference hire Perth options, this guide covers venue types, room sizes, layouts, costs, locations and the practical questions to ask before booking your next Perth conference.

Start With Your Conference Requirements

Before requesting quotes, put together a simple conference brief.

At minimum, include:

Delegate numbers: Work out your expected attendance as well as the maximum number you could realistically reach.

Event format: Is it a presentation-led conference, interactive workshop, training session or multi-stream event with breakout rooms?

Duration: A two-hour seminar has very different requirements from a two-day conference with accommodation and evening networking.

Room layout: Decide whether you need theatre, classroom, cabaret, boardroom or U-shape seating.

Technology: Consider presentations, microphones, video conferencing, live streaming, recording and delegate Wi-Fi.

Catering: Work out how many breaks you need and whether you're providing breakfast, morning tea, lunch or networking drinks.

Sharing this information upfront will help you get more accurate quotes and avoid comparing packages that aren't truly equivalent.

Types of Conference Venues in Perth

Different conferences need different spaces. Here are some of the most common options.

Perth CBD Boardrooms and Small Meeting Rooms

For executive meetings, presentations and smaller workshops, conference room hire Perth venues in the CBD offer plenty of professional boardrooms and meeting spaces. These typically suit around 8 to 40 delegates and often include Wi-Fi, a screen, video conferencing equipment and tea and coffee facilities. They're a practical option when you need a professional setting without hiring a large function room.

Perth Hotel Conference Venues

Hotels are one of the most convenient options for larger and multi-day events. Many Perth CBD and West Perth hotels offer several conference rooms, breakout spaces, catering, accommodation and AV support under one roof. They're particularly useful if interstate or regional delegates are attending because guests can stay, meet and dine in the same location.

Perth Dedicated Conference and Event Centres

For larger events, purpose-built conference venues offer infrastructure designed specifically for conventions, exhibitions and corporate events. These venues may include plenary rooms, multiple breakout spaces, registration areas, exhibition floors, green rooms and advanced production facilities. They’re best suited to larger conferences where delegate flow and technical requirements are more complex.

Perth Training Rooms

Training rooms work well for professional development, workshops and educational sessions. These spaces commonly offer classroom or U-shape layouts, whiteboards, screens and presentation equipment. They're often a more cost-effective option when you don't need the scale or additional services of a hotel ballroom or conference centre.

Perth Creative and Alternative Conference Spaces

Not every corporate event needs to happen in a traditional conference room. For strategy days, leadership retreats or smaller industry gatherings, consider galleries, warehouses, private function venues or other creative spaces. These can make the event feel more memorable, but check carefully what AV, furniture and catering are included.

Try out these 6 of the funnest activities to kickstart your conference.

What Size Conference Room Do You Need?

Room capacity depends heavily on layout.

As a general starting point:

Up to 20 delegates: Boardroom or small meeting room
20–50 delegates: Training room or small conference suite
50–100 delegates: Medium conference room or hotel function space
100–300 delegates: Ballroom, auditorium or larger conference venue
300+ delegates: Purpose-built conference centre or major event venue

Always ask for the capacity for your specific layout.

A room that fits 200 people theatre-style may only comfortably accommodate 100 in cabaret seating once tables, aisles and AV equipment are added.

Choosing the Right Conference Layout

The way the room is set up can have a big impact on how delegates interact with the event.

Theatre Style: Rows of chairs facing a stage or screen.

Best for keynote presentations, seminars and larger audiences where interaction is limited.

Classroom Style: Delegates sit at tables facing the presenter.

Useful for training sessions, note-taking and workshops where attendees need laptops or materials.

Cabaret Style: Guests sit around tables with one side left open towards the stage.

Popular for conferences because it balances presentations with group discussion.

Boardroom Style: Delegates sit around one central table.

Best for executive meetings, planning sessions and smaller groups.

U-Shape: Tables are arranged in a U facing the presenter.

Works well for training and interactive sessions where delegates need to see and speak with one another.

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Don't Forget Breakout Rooms!

Breakout space is easy to overlook when you're focused on the main conference room.

If your program includes workshops, simultaneous sessions or team discussions, check:

How many breakout rooms are available?
How far are they from the main room?
What capacities do they have?
Is AV included in each space?
Can catering be served nearby?
Can sessions run simultaneously without sound carrying between rooms?

For multi-stream conferences, the location of breakout rooms can have a major impact on how smoothly delegates move between sessions.

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What Is a Day Delegate Package?

Many conference venues Perth offer Day Delegate Packages, often shortened to DDPs.

A typical package may include:

Conference room hire
Morning tea
Lunch
Afternoon tea
Tea and coffee
Wi-Fi
Basic AV
Notepads and pens
Water

Packages can make budgeting easier because several costs are bundled into one per-person price.

However, compare the inclusions carefully. One venue's package may include microphones and screens while another charges separately for AV.

Perth Conference Venue Cost Guide

The cost of conference venues Perth depends on the venue, event size, and what's included in your package. As a guide, day delegate packages usually range from $60 to $130 per person and often include venue hire, catering, Wi-Fi, AV equipment, and refreshments. Larger conferences, premium venues, and events requiring additional services or advanced AV technology may attract higher rates.

For venues charging room hire only, small boardrooms may start at around $300 to $800 per day, while larger conference rooms and event spaces can range from $1,000 to $5,000 or more per day. Premium conference centres and large-scale venues may attract higher rates depending on capacity and services required.

Cost of Meeting Room Hire in Perth

Best Areas for Conference Venues in Perth

Perth CBD

The CBD is usually the most convenient choice for conferences with delegates coming from different parts of Perth or interstate. You'll find hotels, boardrooms, training centres and large corporate venues within walking distance of public transport, restaurants and accommodation. It's particularly well suited to conferences where delegates need to move easily between the venue, hotels and after-hours networking events.

West Perth

West Perth offers professional meeting rooms, training facilities and boutique conference venues just outside the busiest part of the CBD. It's a good option for smaller corporate conferences and training days where you want a quieter business environment.

Burswood

Burswood works well for larger conferences and multi-day events, particularly when accommodation, parking and large function spaces are priorities. Resort-style venues can also make it easier to organise conference dinners and networking events on site.

South Perth

South Perth offers conference and function spaces with convenient access to the city and attractive Swan River views. It can be a good alternative for meetings, workshops and corporate functions where you want something slightly removed from the CBD.

Fremantle

Fremantle is worth considering for conferences, leadership retreats and multi-day events where you want delegates to experience a destination as well as attend sessions. Its hotels, heritage venues, restaurants and waterfront setting also give you plenty of options for dinners and networking afterwards.

Planning a Multi-Day Conference in Perth

If your event runs over several days, the venue needs to do more than provide a room.

Check whether the venue can support:

Accommodation: Are there rooms on site or suitable hotels nearby?

Storage: Can equipment, signage and delegate materials remain in the venue overnight?

Multiple spaces: Can you use different rooms for plenary sessions, workshops and networking?

Conference dinner: Is there a suitable restaurant or function space for an evening event?

Delegate rates: Can the venue or nearby hotel offer accommodation rates for attendees?

Setup access: Can your team access the venue before the first day to prepare registration desks, signage and AV?

Keeping accommodation, sessions and social events close together can make a multi-day conference much easier for delegates.

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Catering and Conference Breaks

Don't underestimate the importance of food and coffee.

Morning tea, lunch and afternoon tea aren't just catering breaks; they're also when delegates network and reset between sessions.

Ask whether the venue can provide:

Continuous tea and coffee
Morning and afternoon tea
Working lunches
Buffet or plated lunches
Grab-and-go catering
Dietary-specific meals
Networking drinks and canapés

Build enough time into your schedule for breaks. Trying to serve coffee to 200 delegates in ten minutes rarely ends well.

Before You Book Your Perth Conference Venue

Before signing the contract, check the practical details:

Does the room comfortably fit your delegates in your preferred layout?
Are breakout rooms available?
What AV equipment is included?
Is on-site technical support available?
Is Wi-Fi included and suitable for your event?
Can the venue support hybrid or live-streamed sessions?
What's included in the catering package?
Can dietary requirements be accommodated?
Is there an area for registration?
Is there space for sponsors or exhibitors?
What time can your team access the venue?
Is storage available before or during the event?
Is parking available?
Is the venue accessible?
Are hotels nearby for interstate delegates?
What are the cancellation and rescheduling terms?
When are final delegate numbers due?

For larger events, organise a site inspection before confirming. Walk through the event as though you're a delegate, from arrival and registration to sessions, breaks and departure.

Find Conference Venues in Perth

The right venue should make your conference easier to run, not create another list of problems to solve.

Whether you need a small boardroom, flexible training room, hotel conference suite or large-scale event centre, VenueNow makes it easier to compare conference rooms Perth wide. Browse conference venues Perth, compare packages and find a space that suits your delegate numbers, budget and event requirements.

Book your Perth function venues today!