Find Your Perfect Meeting Rooms in Wellington

Planning a meeting? Wellington might just be the place for you!

Wellington is a great place for meetings because of its central location, walkable business district, and many flexible meeting venues. Whether you're planning a boardroom strategy session, a team brainstorming session, or a client pitch, Wellington has what you need.

Top Tips for Planning Your Meeting in Wellington

To ensure your meeting in Wellington is successful, consider the following top tips:

• Book a central location: Select a venue that is easily accessible to everyone. Consider the Wellington CBD, which is compact and easily navigable on foot.
• Check AV and internet: Confirm whether the venue provides screens, whiteboards, video conferencing tools, and fast, reliable Wi-Fi.
• Catering counts: Even simple offerings like coffee, water, and morning tea can help maintain energy levels throughout the day. Check if catering is included or can be added.
• Think about the format: Will you need breakout rooms? A facilitator? Space for group activities? Choose a venue that supports your agenda.
• Set up early: Always plan for setup time, especially if you are bringing your own technology or materials. This time allows you to test your equipment and make sure it works correctly.

6 Creative Meeting Ideas to Keep Your Team Engaged

What are the different types of meeting venues in Wellington?

Here's a list of the main options for meeting venues in the city:

• Boardrooms: Found in business centres and hotels, boardrooms offer privacy, professional setups, and premium amenities. Ideal for executive or client-facing meetings.
• Co-working Spaces & Serviced Offices: These modern venues are flexible, cost-effective, and perfect for small to medium-sized meetings. Many come with reception staff, lounges, and fast Wi-Fi.
• Hotel Meeting Rooms: Ideal for multi-day meetings or events that involve out-of-town guests. Hotels often bundle venue hire, catering, and accommodation.
• Private Dining Rooms or Cafés: For a more relaxed and informal setting, especially for lunch meetings or creative brainstorming sessions, private rooms in restaurants or cafes offer a unique experience.

How to Secure the Best Venues for Corporate Events

Budgeting for a Wellington Meeting

Meeting venue costs in Wellington vary depending on location, inclusions, and length of hire. Here's what to factor in:

• Venue hire: Many spaces charge by the hour, for half a day, or for a full day. For short bookings, boardrooms and serviced offices may be cheaper than hotel spaces.
• AV and tech: Fast Wi-Fi and modern AV equipment are some must-haves. Basic needs are usually included, but hybrid setups or additional technology may incur extra costs.
• Catering: Light catering (tea, coffee, lunch) can usually be added as a package or per person.
• Transport and parking: Parking in the CBD can be limited or expensive. Consider covering transport costs for key guests.

Tip: Consider booking outside of peak times (like Tuesdays and Wednesdays) for better rates and availability.

Book Your Ideal Meeting Space in Wellington

Wellington has numerous venues for hosting meetings that are both efficient and engaging. You can choose from stylish boardrooms or modern co-working spaces.

Need help finding the perfect space? VenueNow makes it easy to compare, shortlist, and book Wellington's best meeting venues - all in one place. Save time and stress with expert support and tailored recommendations.

How much do meetings in Wellington cost?

Based on VenueNow's historic data, on average, Wellington meeting venues cost between 75 to 110 NZD per person. For example, an event for 100 people could cost between 7500-11000 NZD. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What should I consider when comparing Wellington meeting venues?

There are a number of different factors you should consider when comparing Wellington meeting venues. Firstly, you should review the standing and seated capacity of the venue to see if they can fit your attendees. Next you should review the costs associated with hiring the venue such as venue hire fees, food & drink packages, additional costs such as audio-visual equipment, and whether there is a minimum spend to hire the venue. Other important factors include the location, aesthetic, amenities and facilities of the venue to understand if the venue fits all of your requirements. A great way to do this is review the venue's listings on VenueNow and review their function packs attached to the page.

How do I find and book Wellington meeting venues?

Finding and booking Wellington meeting venues is easy with VenueNow. Simply follow these steps: (1) Enter your location, event type and number of people into VenueNow's search engine. (2) Narrow down your search results by adding filters such as your event date and time, preferred room layout and budget. (3) Once you've found some venues you're interested in, visit the venue listings and send your enquiry via VenueNow. The venue will receive your enquiry immediately and respond to you within 24 hours via email. We recommend contacting 3-5 different venues to ensure you get the best price. (4) Venues will respond with a quote via email based on your requirements, and may suggest alternate dates when they can host your event. (5) Once you're happy with the quote, you can confirm your booking with the venue, pay your deposit and start planning your event.

How far in advance should I book Wellington meeting venues?

On average, VenueNow customers book a venue 90 days in advance of the event. In some cases you are able to find venues that are available at short notice, however, availability for your preferred date and time may be limited. For large corporate events or weddings, we recommend booking your venue at least 3-6 months in advance, to ensure plenty of venues are available and you can lock in the best price for your requirements. Larger events also typically require additional planning with your attendees as well as any suppliers that may be required for the event.

Can VenueNow help me find Wellington meeting venues?

We sure can! Not only can you find and book venues via on VenueNow yourself or using our Match AI feature, our team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.