Perth’s Best Meeting Rooms for Hire

Planning a meeting in Perth? You're not alone! Many seek the best place to host conferences, meetings and corporate events in this bustling city. From finding the best venue to catering and transportation, there is much to consider when hosting your event. Choosing the proper meeting venue in Perth is crucial for a smooth meeting event. Luckily, we've got you covered with this guide to Perth meeting room venues.

What are the best types of meeting venues in Perth?

Learn more about some of the best types of meeting venues in Perth below:

Conference Centres

Conference centres are the ideal places to conduct meetings and other business activities, especially if you are anticipating a large number of people or need the most up-to-date facilities. Conference centres offer your events a lot of room, state-of-the-art audiovisual equipment, and quality services like catering and onsite technical support.

Hotels

Hotels in Perth are also great for meetings. Many hotels have dedicated meeting rooms, boardrooms and conference facilities equipped with modern technology, catering services, and flexible seating arrangements, making them suitable for both small and medium-sized gatherings. Accommodation is also a key advantage, providing convenience for out-of-town attendees who might require overnight stays.

Restaurants and Private Dining Rooms

You may also look into reserving a restaurant or a private dining room in Perth. These places are perfect for small meetings or informal business lunches. Select from a range of restaurants that serve a diverse variety of cuisines, from classic Australian fare to global delicacies.

Coworking and Serviced Offices

Shared workspaces and serviced offices in Perth offer a convenient and fast-growing alternative to facilitate meetings. These premises are ideal for small businesses, freelancers, and startups that require affordable yet professional settings to hold business meetings.

How much do meeting venues cost in Perth?

Meeting costs in Perth can differ depending on several factors, including the venue type, location, capacity, amenities, and services provided. On average, you can expect to pay around $65 to $95 per person for a full-day package, which could include essentials like room hire, standard AV equipment, and basic catering services. However, these costs can escalate with the inclusion of additional services such as specialised technical equipment or premium catering options. For example, you are hosting a 10-person meeting in Perth CBD. Because of its central location and accessibility, venue costs in the Perth CBD might be on the higher end of the spectrum, so expect to pay around $950 for your 10-person meeting.

Cost of Meeting Room Hire in Perth

Effective Meeting Room Layout Options

There are many layout options to choose from for your meeting, and choosing the right setup can make or break your event. Here are some popular meeting room layout options that might suit your needs:

Boardroom Style

The boardroom style is a classic setup featuring a large, typically rectangular or oval table surrounded by chairs, ideal for smaller, formal meetings, such as board meetings, team briefings, or discussions.

Ideal number of guests: around 10 to 20 participants.

Perfect for: Focused discussions, board meetings and strategic planning sessions.

U-Shape Layout

This configuration involves placing tables in the shape of a "U," with chairs around the outer perimeter, with an open end that allows for presentations and visual displays to be made to all participants.

Ideal number of guests: around 10 to 25 participants.

Perfect for: Interactive meetings, training sessions, and workshops.

Classroom Style

In the classroom style layout, tables and chairs are arranged in rows facing the front of the room. It maximises space and provides a clear line of sight to the presenter and any visual aids, such as screens or whiteboards.

Ideal number of guests: Typically accommodating around 20 to 100 participants, depending on the room size.

Perfect for: Seminars, lengthy presentations, or training events.

Theatre Style

The theatre-style setup has chairs aligned in rows facing the front of the room and has the ability to accommodate the maximum number of people within a given space.

Ideal number of guests: Typically ranging from 20 to several hundred attendees, depending on the size of the venue.

Perfect for: Large presentations, keynote speeches, or lectures.

Cabaret Style

The cabaret-style layout is characterised by small, round tables placed around the room. Unlike banquet style, one side of the table usually remains open to ensure all attendees have a clear view of the presentation area.

Ideal number of guests: Typically seating five to eight people per table

Perfect for: Team-building activities, workshops, and networking events.

Choosing the Ideal Event Layout for Your Next Big Event

6 Venue Setup Tips Every Event Planner Should Know

Final Checklist for Booking Your Perth Meeting Venue

Here's a final checklist to guide you through the process and help make your meeting a success:

• Number of Attendees: Make sure you have an accurate headcount of your attendees. This ensures you choose a venue that comfortably accommodates everyone. You would want to make sure everyone has a chair to sit on and can clearly see the screen/presenter.
• Accessibility Needs: Ensure the venue is equipped to accommodate guests with mobility issues, such as ramps or elevators.
• Cost: Align the venue cost with your budget while factoring in any additional fees that might come up for add-ons or services. Similarly, understand the deposit requirements, cancellation fees, and refund policies. You wouldn't want to be surprised with hidden fees at the end!
• Catering: Ask whether the venue provides in-house catering, and peruse the menus to determine whether they can supply enough food for you and your guests. If the venue doesn't cater, check whether they have arrangements with reliable outside catering services or if they are able to accommodate outside catering.
• Audiovisual Equipment: Verify the availability of essential AV equipment such as projectors, screens, sound systems, microphones, and lighting. Ensure technical support is available onsite to assist with setup and troubleshooting during the event.
• Wi-Fi and Connectivity: See that the venue provides high-speed and dependable internet access. Take into account how many devices will be connected at the same time and if there's a need for private network access for secure communication.
• Furniture and Space Configuration: Ensure that the venue can supply the required furniture and support your preferred layout design, such as theatre, boardroom, or cabaret. Find out if there is any possibility of adding extra furniture if necessary and if there are breakout rooms or additional spaces if needed for group activities.
• OnsiteAccommodation Partnerships: For events that span multiple days, consider venues that offer accommodation packages or have partnerships with nearby hotels. This is especially important if you have out-of-town attendees.

Book Your Perth Meeting Venues Today!

Looking for the best meeting rooms or conference venues in Perth? We've got you covered. Head to VenueNow to see a curated list of excellent meeting rooms, function room options and corporate-friendly venues in Perth and across Australia. Whatever event you're planning, VenueNow will help you find the perfect venue to suit your business event's needs and budget.

How much do Perth meeting venues cost?

Based on VenueNow's historic data, on average, Perth meeting rooms cost between 85 per hour and 120 per hour. For example, a 8 person meeting would cost approximately 680-960. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Perth meeting venues?

Here are some of our favourite Perth meeting venues:

1. Four Points by Sheraton Perth
2. Mercure Perth
3. The Executive Centre Perth
4. Rydges Perth Kings Square
5. Crown Perth
6. Fraser Suites Perth
7. Holiday Inn West Perth
8. Dexus Place Perth
9. Duxton Hotel Perth
10. QT Perth

How do I find and book Perth meeting venues?

Finding and booking a Perth meeting venue is easy with VenueNow, simply follow these steps:1. Enter Perth as your location and meeting as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Perth meeting venue?

On average, VenueNow customers book a Perth venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Perth meeting venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.