Best Meeting Rooms Queenstown Has to Offer

Queenstown is not just beautiful - it's built for business and leisure.

Queenstown is famous for its adventure sports and stunning mountain views, but it is also a great place for meetings and corporate events. If you need to bring your executive team together for a strategy session or plan a client pitch with a beautiful view, Queenstown is a great choice. It features numerous venues and a distinctive atmosphere that can enhance your event. Read on to learn more:

What to Look for in a Queenstown Meeting Venue

When selecting the right venue for your meeting, keep the following in mind:

• Proximity to accommodation and transport: Many attendees may be flying in, so choose venues near the airport or their hotel.
• AV & Tech Support: Ensure the space has fast, reliable Wi-Fi, projectors, screens, and teleconferencing tools. These are some essentials for your meetings.
• Flexibility of layout: Some meetings require breakout spaces, while others require a formal boardroom setup—make sure your venue can accommodate both.
• Onsite catering: Access to fresh coffee, snacks, and meals can go a long way in maintaining productivity.

Types of Queenstown Meeting Venues

Queenstown offers meeting venues for various event sizes and styles, perfect for anything from small workshops to large corporate conferences.

Hotels & Resorts

Hotels offer full-service options, including meeting rooms, accommodations, and catering, which is perfect for multi-day events or visiting teams.

Co-Working Spaces & Serviced Offices

Co-working spaces are ideal for small meetings and gatherings. They offer strong Wi-Fi and shared facilities, allowing you to adjust the space to suit your team size, whether it's a single room or an entire floor.

Private Dining Rooms in Restaurants

Impress clients with delicious food. Private dining rooms in Queenstown restaurants are ideal for client dinners or intimate lunches.

How to Secure the Best Venues for Corporate Events

Tips Before Your Meeting

Here are some tips to consider before your meeting in Queenstown:

1. Schedule Wisely

• Seasonal Considerations: Queenstown gets very busy with tourists during the winter for skiing and in the summer for hiking. To avoid problems, it's best to book your venue and accommodations early during these peak times.
• Timeline: Make sure catering is scheduled with meeting breaks and provide a clear agenda for the attendees. Allow some flexibility in your schedule to accommodate unexpected delays or facilitate productive discussions.

2. Visit the Venue Ahead of Time

• Onsite Inspection: Visit the venue before your meeting date to familiarise yourself with the space. Check for layout flexibility, quality of AV equipment, and any special requirements you might have.
• Local Amenities: Familiarise yourself with nearby amenities, such as restaurants and shops, which could be beneficial for networking or unwinding after long sessions.

3. Prepare Your Tech

• Tech Test Run: Running a tech rehearsal before the event can help avoid last-minute technical problems. Make sure all equipment works well and has backup plans ready for any technical failures.
• Bring Backups: Keep backup chargers, adapters, and cables for important equipment. This way, unexpected failures won't disrupt your meeting schedule.

6 Creative Meeting Ideas to Keep Your Team Engaged

Find the Ideal Meeting Room in Queenstown

Queenstown offers a great setting for business meetings. Its top-notch venues, good infrastructure, and beautiful scenery make it an excellent choice for important meetings.

Looking for the right space? VenueNow helps you easily find, compare, and book meeting venues in Queenstown.

How much do meetings in Queenstown cost?

Based on VenueNow's historic data, on average, Queenstown meeting venues cost between 75 to 110 NZD per person. For example, an event for 100 people could cost between 7500-11000 NZD. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What should I consider when comparing Queenstown meeting venues?

There are a number of different factors you should consider when comparing Queenstown meeting venues. Firstly, you should review the standing and seated capacity of the venue to see if they can fit your attendees. Next you should review the costs associated with hiring the venue such as venue hire fees, food & drink packages, additional costs such as audio-visual equipment, and whether there is a minimum spend to hire the venue. Other important factors include the location, aesthetic, amenities and facilities of the venue to understand if the venue fits all of your requirements. A great way to do this is review the venue's listings on VenueNow and review their function packs attached to the page.

How do I find and book Queenstown meeting venues?

Finding and booking Queenstown meeting venues is easy with VenueNow. Simply follow these steps: (1) Enter your location, event type and number of people into VenueNow's search engine. (2) Narrow down your search results by adding filters such as your event date and time, preferred room layout and budget. (3) Once you've found some venues you're interested in, visit the venue listings and send your enquiry via VenueNow. The venue will receive your enquiry immediately and respond to you within 24 hours via email. We recommend contacting 3-5 different venues to ensure you get the best price. (4) Venues will respond with a quote via email based on your requirements, and may suggest alternate dates when they can host your event. (5) Once you're happy with the quote, you can confirm your booking with the venue, pay your deposit and start planning your event.

How far in advance should I book Queenstown meeting venues?

On average, VenueNow customers book a venue 90 days in advance of the event. In some cases you are able to find venues that are available at short notice, however, availability for your preferred date and time may be limited. For large corporate events or weddings, we recommend booking your venue at least 3-6 months in advance, to ensure plenty of venues are available and you can lock in the best price for your requirements. Larger events also typically require additional planning with your attendees as well as any suppliers that may be required for the event.

Can VenueNow help me find Queenstown meeting venues?

We sure can! Not only can you find and book venues via on VenueNow yourself or using our Match AI feature, our team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.