10 Best Meeting Spaces in Sydney

Planning a meeting in Sydney? Look no further! This guide will give you the inside scoop on everything you need to know to find the perfect meeting room for a successful corporate event.

Planning a meeting in Sydney? Look no further! This guide will give you the inside scoop on everything you need to know to find the perfect meeting room for a successful corporate event.

Top Tips for Planning Your Meeting in Sydney

Whether you're organising a small team gathering or a large corporate event, here are some top tips to consider:

1. Plan early

Planning early is an important step in organising a successful meeting or corporate event in Sydney. The city is a bustling place of business activity, so venues can book up quickly, especially during peak seasons. Ideally, you should book your venue at least three to six months in advance. This gives you a better chance of securing your desired location and allows you to have more venue options to choose from.

If you can't help it and you are planning a last-minute event, there are still options available, but you’ll need to be flexible and act quickly. Start by reaching out to multiple venues to gauge availability. Consider alternative days or times; mid-week afternoons or early mornings could be less in demand.

Check out this Comprehensive Guide to Planning a Last-Minute Event for more tips.

2. Determine your meeting layout

What type of corporate event are you planning? What is the goal of your event? The answers to these 2 questions can determine which type of venue layout is best for you.

Consider the Following Layout Options:

Theatre Style: Perfect for lectures and presentations. The speaker or presentation is in the front of the room while the event attendees are sitting in rows facing that direction. This arrangement maximises the seating capacity, however, it restricts participant interaction.

Classroom Style: Perfect for note-taking seminars or training sessions. Tables or desks are arranged in rows, with all of them facing the front of the room. Although this arrangement offers comfort and room for writing, it might not be the best for interactive conversations.

Boardroom Style: Perfect for smaller meetings. Attendees sit around a central table, allowing everyone to face each other. This layout fosters discussion. However, it is limited in capacity, so if you are meeting with a lot of people, this may not be the one for you.

U-Shape Style: Efficient for small to medium-sized groups that require visual aids and interactive discussion. Tables are arranged in a U-shape, with the open end facing a presentation area or focal point. This style encourages participation and eye contact among attendees.

Cabaret Style: Ideal for gatherings that need interaction and work in small groups, such as seminars or cooperative meetings. Typically, seats are placed around round tables with one side open toward a centrepiece or presenter. This arrangement boosts interaction among small groups while maintaining a sense of connection to the larger meeting.

Choosing the Ideal Event Layout for Your Next Big Event

3. Review the Equipment

Choosing the right equipment is fundamental when hiring a meeting venue in Sydney. From AV equipment to projectors and sound systems, the right technological support can enhance the quality and effectiveness of your event.

Make sure of the following:

• Verify the Compatibility: Ensure that any equipment provided by the venue is compatible with your devices. This includes checking ports, connectors, and software compatibility to avoid last-minute technical glitches.
• Test, test, test: Don't forget to test all equipment in advance to identify any potential issues.
• Assess the Quality: Confirm the quality and functionality of the equipment provided. High-definition displays, clear audio systems, and reliable internet connectivity are crucial for any event.
• Plan B: Inquire whether the venue can provide additional backup equipment or if you can bring your own. Having spare projectors, microphones, or laptops on hand can save the day if something malfunctions.
• Technical Support: Find out if the venue offers on-site technical support during your event. Having a dedicated technician available can help quickly resolve any issues, allowing you to focus on the meeting rather than troubleshooting.

Best Types of Meeting Venues in Sydney

Looking for a venue for your next meeting? Here are some popular types to consider:

Hotel Meeting Rooms and Conference Centres

When considering meeting venues in Sydney, hotel meeting rooms and conference centres stand out for their convenience and state-of-the-art facilities. You can expect these venues to offer a range of features that cater to various event sizes and requirements. Hotels also have accommodation available, perfect for people who are travelling for the gathering.

Check out these Sydney hotels.

Coworking Spaces

Coworking spaces have increasingly become a popular choice for meeting venues in Sydney. These spaces accommodate people from different companies who come to do work. You share facilities and tools, making them ideal for collaboration and networking. They offer a flexible atmosphere that's perfect for hosting dynamic meetings or workshops.

Private Dining Rooms

Private dining rooms in Sydney offer an excellent alternative for more intimate meetings. Enjoy delicious food and drinks while you meet, creating a more relaxed and comfortable environment conducive to open dialogue.

9 Corporate Meeting Spaces You Can Book Instantly in Sydney

Budgeting for Your Sydney Meeting Event

When planning a meeting event in Sydney, budgeting is an important step. Venue costs can vary widely depending on the location, size, and type of space you choose. Typically, you will find that central locations in the heart of Sydney come with higher price tags. Some venues charge by the day or by the hour. On average, meeting venues cost between $65 to $95 per person.

To guide you on Sydney meeting venues, check out this guide.

Your one-stop shop for Sydney meeting room hire

Having trouble deciding on where your next meeting or training session should be? Don't worry! We're here to help you find modern and cosy meeting spaces for your next business meeting, conference, or corporate offsite. Head to VenueNow to see a curated selection of the best meeting room venues in Sydney and across Australia.

How much do meeting rooms Sydney City cost?

Based on VenueNow's historic data, on average, Sydney meeting rooms cost between 85 per hour and 120 per hour. For example, a 8 person meeting would cost approximately 680-960. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Sydney meeting venues?

Here are some of our favourite Sydney meeting venues:

1. Fraser Suites Sydney
2. Rydges Sydney Central
3. Pullman Quay Grand Sydney Harbour
4. Swissotel Sydney
5. The Executive Centre Three International Towers
6. Pullman Sydney Hyde Park
7. Workspace365 20 Bond St
8. Doltone House Hyde Park
9. Aeona
10. Novotel Sydney Airport

How do I find and book Sydney meeting venues?

Finding and booking a Sydney meeting venue is easy with VenueNow, simply follow these steps:1. Enter Sydney as your location and meeting as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Sydney meeting venue?

On average, VenueNow customers book a Sydney venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Sydney meeting venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.