Best Exhibition Venues Sydney for Hire
Find, compare and book the best exhibition venues Sydney has to offer with VenueNow, Australia's #1 venue hire experts.
The Top 10 Exhibition Venues Sydney
Sydney Exhibition Venue Hire Guide
Whether it's art, commerce, or technology, exhibitions are a great way to connect with audiences, build networks, and communicate messages effectively. Sydney is full of many exhibition venues waiting to be discovered. Here is a quick guide to finding the perfect one for you.
Types of Exhibition Venues
Here is a list of some of Sydney's top exhibition venue types to give you a starting point with your venue selection.
Hotel Function Rooms
Hotels are also a wonderful choice for exhibitions. These places can comfortably accommodate your exhibitions since they are already equipped with the latest audio-visual equipment, excellent lighting, a combination of indoor and outdoor areas and catering facilities. These places even have accommodations ideal for out-of-town visitors.
Convention & Conference Centres
One of the most popular types of venues for an exhibition is a convention or conference centre. They are purposely designed for conferences, trade shows and exhibitions. Convention centres usually provide large, open, pillarless spaces that are perfect for customisable booth setups or varying sizes. They also provide great AV infrastructure, loading bays and parking to easily get your gear in and out of the venue. Finally, most convention centres are located in areas that are well integrated with public transport - making it easy for delegates to get to and from the event.
Exhibition Layout Tips
Now that you have an idea of what spaces are available in Sydney, here are some tips to help you make the most out of your exhibition space:
Flow of Traffic
Having an easy-to-navigate path of foot traffic is essential to any exhibition. Make sure that your layout offers easy entry and exit points in order to guide your visitors throughout their visit. Use clear pathways and signage to prevent crowds and have your attendees flow through the area with ease.
Prioritise Lighting
When it comes to lighting, consider using natural and artificial light to highlight major displays. In addition, flexible light can be used to highlight specific elements of your exhibit.
Having Enough Space
As a general rule of thumb, the space you hire should comfortably accommodate at least 1.5 to 2 square meters per person. This makes sure that participants have sufficient space to comfortably look at exhibits without feeling crowded. Proper space also provides for any other aspect, such as sitting areas, interactive displays, or networking areas, making the building functional and convenient.
Vertical Space
Making use of vertical space can bring depth to any exhibition and allows you to make the most out of the available space. You could use hanging displays, make use of the wall space, and even hang installations from the ceiling.
Provide Clear Signage
Clear and effective signage is important for enhancing the visitor experience at your exhibition. When attendees can easily navigate the space and find what they are looking for, it contributes greatly to the overall success of the event.
Importance of Power Outlets
Displays usually need a great deal of electricity to power numerous displays, devices, and charging stations. Ensure that the facility has a good number of power outlets well distributed around the room to support the exhibitors' needs.
High of Exhibits
Consider the height at which artwork is displayed so that it can be comfortably viewed by everyone. Having them too high or too low could mean that visitors strain their necks or miss crucial details. A widely accepted standard is to hang artwork at eye level, which is typically about 1.5 meters from the floor to the center of the piece.
6 Venue Setup Tips Every Event Planner Should Know
Managing Large-Scale Events: Best Practices for Event Planners
Typical Budget for Hosting an Exhibition in Sydney
Creating a budget plan can help manage expenses and ensure a successful event without financial strain.
For exhibitions, you can expect to pay around $40 to $60 per person for venue rental, which typically accounts for a substantial portion of your budget. This estimate often includes essential amenities such as basic lighting and heating or air conditioning.
In addition to this, when planning an exhibition, there are several additional costs to take into account beyond the initial venue rental. Additional expenses you may incur include:
- Event Staffing:
Staffing is a key element that can make a significant difference in the smooth running of your event. Event staffing covers a wide range of responsibilities, from setting up and dismantling exhibits to welcoming guests, registration, and security.
- Catering and Refreshments:
Catering and refreshments are a crucial part of hosting a successful exhibition in Sydney. On average, you might spend between $20 to $50 per person for catering, depending on the type and quality of food and beverages offered. Many venues in Sydney offer in-house catering packages that can simplify your planning process.
- Audio-Visual Equipment:
AV equipment, such as projectors, screens, sound systems, and interactive displays, can make your exhibition more engaging and interactive. Rental costs for these items can vary greatly.
- Marketing and Promotion:
An effective marketing and promotion strategy is vital to ensure a successful turnout and create a buzz around your exhibition. Investing in marketing can significantly influence the attendance and overall reception of your event.
8 Cost-Cutting Hacks to Host an Amazing Event
Book your Sydney venue today!
Sydney is home to a number of great exhibition venues, from large convention centres and versatile spaces to smaller, more intimate event spaces and gallery spaces. No matter what your needs are, you're sure to find the perfect venue for your next event on VenueNow.
Get started today and find the perfect exhibition venue for your upcoming event.
Whether it's art, commerce, or technology, exhibitions are a great way to connect with audiences, build networks, and communicate messages effectively. Sydney is full of many exhibition venues waiting to be discovered. Here is a quick guide to finding the perfect one for you.
Types of Exhibition Venues
Here is a list of some of Sydney's top exhibition venue types to give you a starting point with your venue selection.
Hotel Function Rooms
Hotels are also a wonderful choice for exhibitions. These places can comfortably accommodate your exhibitions since they are already equipped with the latest audio-visual equipment, excellent lighting, a combination of indoor and outdoor areas and catering facilities. These places even have accommodations ideal for out-of-town visitors.
Convention & Conference Centres
One of the most popular types of venues for an exhibition is a convention or conference centre. They are purposely designed for conferences, trade shows and exhibitions. Convention centres usually provide large, open, pillarless spaces that are perfect for customisable booth setups or varying sizes. They also provide great AV infrastructure, loading bays and parking to easily get your gear in and out of the venue. Finally, most convention centres are located in areas that are well integrated with public transport - making it easy for delegates to get to and from the event.
Exhibition Layout Tips
Now that you have an idea of what spaces are available in Sydney, here are some tips to help you make the most out of your exhibition space:
Flow of Traffic
Having an easy-to-navigate path of foot traffic is essential to any exhibition. Make sure that your layout offers easy entry and exit points in order to guide your visitors throughout their visit. Use clear pathways and signage to prevent crowds and have your attendees flow through the area with ease.
Prioritise Lighting
When it comes to lighting, consider using natural and artificial light to highlight major displays. In addition, flexible light can be used to highlight specific elements of your exhibit.
Having Enough Space
As a general rule of thumb, the space you hire should comfortably accommodate at least 1.5 to 2 square meters per person. This makes sure that participants have sufficient space to comfortably look at exhibits without feeling crowded. Proper space also provides for any other aspect, such as sitting areas, interactive displays, or networking areas, making the building functional and convenient.
Vertical Space
Making use of vertical space can bring depth to any exhibition and allows you to make the most out of the available space. You could use hanging displays, make use of the wall space, and even hang installations from the ceiling.
Provide Clear Signage
Clear and effective signage is important for enhancing the visitor experience at your exhibition. When attendees can easily navigate the space and find what they are looking for, it contributes greatly to the overall success of the event.
Importance of Power Outlets
Displays usually need a great deal of electricity to power numerous displays, devices, and charging stations. Ensure that the facility has a good number of power outlets well distributed around the room to support the exhibitors' needs.
High of Exhibits
Consider the height at which artwork is displayed so that it can be comfortably viewed by everyone. Having them too high or too low could mean that visitors strain their necks or miss crucial details. A widely accepted standard is to hang artwork at eye level, which is typically about 1.5 meters from the floor to the center of the piece.
6 Venue Setup Tips Every Event Planner Should Know
Managing Large-Scale Events: Best Practices for Event Planners
Typical Budget for Hosting an Exhibition in Sydney
Creating a budget plan can help manage expenses and ensure a successful event without financial strain.
For exhibitions, you can expect to pay around $40 to $60 per person for venue rental, which typically accounts for a substantial portion of your budget. This estimate often includes essential amenities such as basic lighting and heating or air conditioning.
In addition to this, when planning an exhibition, there are several additional costs to take into account beyond the initial venue rental. Additional expenses you may incur include:
- Event Staffing:
Staffing is a key element that can make a significant difference in the smooth running of your event. Event staffing covers a wide range of responsibilities, from setting up and dismantling exhibits to welcoming guests, registration, and security.
- Catering and Refreshments:
Catering and refreshments are a crucial part of hosting a successful exhibition in Sydney. On average, you might spend between $20 to $50 per person for catering, depending on the type and quality of food and beverages offered. Many venues in Sydney offer in-house catering packages that can simplify your planning process.
- Audio-Visual Equipment:
AV equipment, such as projectors, screens, sound systems, and interactive displays, can make your exhibition more engaging and interactive. Rental costs for these items can vary greatly.
- Marketing and Promotion:
An effective marketing and promotion strategy is vital to ensure a successful turnout and create a buzz around your exhibition. Investing in marketing can significantly influence the attendance and overall reception of your event.
8 Cost-Cutting Hacks to Host an Amazing Event
Book your Sydney venue today!
Sydney is home to a number of great exhibition venues, from large convention centres and versatile spaces to smaller, more intimate event spaces and gallery spaces. No matter what your needs are, you're sure to find the perfect venue for your next event on VenueNow.
Get started today and find the perfect exhibition venue for your upcoming event.
