Best Exhibition Venues Sydney for Hire

Whether it's art, commerce, or technology, exhibitions are a great way to connect with audiences, build networks, and communicate messages effectively. Sydney is full of many exhibition venues waiting to be discovered. Here is a quick guide to finding the perfect one for you.

Types of Exhibition Venues

Here is a list of some of Sydney's top exhibition venue types to give you a starting point with your venue selection.

Hotel Function Rooms

Hotels are also a wonderful choice for exhibitions. These places can comfortably accommodate your exhibitions since they are already equipped with the latest audio-visual equipment, excellent lighting, a combination of indoor and outdoor areas and catering facilities. These places even have accommodations ideal for out-of-town visitors.

Convention & Conference Centres

One of the most popular types of venues for an exhibition is a convention or conference centre. They are purposely designed for conferences, trade shows and exhibitions. Convention centres usually provide large, open, pillarless spaces that are perfect for customisable booth setups or varying sizes. They also provide great AV infrastructure, loading bays and parking to easily get your gear in and out of the venue. Finally, most convention centres are located in areas that are well integrated with public transport - making it easy for delegates to get to and from the event.

Exhibition Layout Tips

Now that you have an idea of what spaces are available in Sydney, here are some tips to help you make the most out of your exhibition space:

Flow of Traffic

Having an easy-to-navigate path of foot traffic is essential to any exhibition. Make sure that your layout offers easy entry and exit points in order to guide your visitors throughout their visit. Use clear pathways and signage to prevent crowds and have your attendees flow through the area with ease.

Prioritise Lighting

When it comes to lighting, consider using natural and artificial light to highlight major displays. In addition, flexible light can be used to highlight specific elements of your exhibit.

Having Enough Space

As a general rule of thumb, the space you hire should comfortably accommodate at least 1.5 to 2 square meters per person. This makes sure that participants have sufficient space to comfortably look at exhibits without feeling crowded. Proper space also provides for any other aspect, such as sitting areas, interactive displays, or networking areas, making the building functional and convenient.

Vertical Space

Making use of vertical space can bring depth to any exhibition and allows you to make the most out of the available space. You could use hanging displays, make use of the wall space, and even hang installations from the ceiling.

Provide Clear Signage

Clear and effective signage is important for enhancing the visitor experience at your exhibition. When attendees can easily navigate the space and find what they are looking for, it contributes greatly to the overall success of the event.

Importance of Power Outlets

Displays usually need a great deal of electricity to power numerous displays, devices, and charging stations. Ensure that the facility has a good number of power outlets well distributed around the room to support the exhibitors' needs.

High of Exhibits

Consider the height at which artwork is displayed so that it can be comfortably viewed by everyone. Having them too high or too low could mean that visitors strain their necks or miss crucial details. A widely accepted standard is to hang artwork at eye level, which is typically about 1.5 meters from the floor to the center of the piece.

6 Venue Setup Tips Every Event Planner Should Know

Managing Large-Scale Events: Best Practices for Event Planners

Typical Budget for Hosting an Exhibition in Sydney

Creating a budget plan can help manage expenses and ensure a successful event without financial strain.

For exhibitions, you can expect to pay around $40 to $60 per person for venue rental, which typically accounts for a substantial portion of your budget. This estimate often includes essential amenities such as basic lighting and heating or air conditioning.

In addition to this, when planning an exhibition, there are several additional costs to take into account beyond the initial venue rental. Additional expenses you may incur include:

1. Event Staffing:

Staffing is a key element that can make a significant difference in the smooth running of your event. Event staffing covers a wide range of responsibilities, from setting up and dismantling exhibits to welcoming guests, registration, and security.

2. Catering and Refreshments:

Catering and refreshments are a crucial part of hosting a successful exhibition in Sydney. On average, you might spend between $20 to $50 per person for catering, depending on the type and quality of food and beverages offered. Many venues in Sydney offer in-house catering packages that can simplify your planning process.

3. Audio-Visual Equipment:

AV equipment, such as projectors, screens, sound systems, and interactive displays, can make your exhibition more engaging and interactive. Rental costs for these items can vary greatly.

4. Marketing and Promotion:

An effective marketing and promotion strategy is vital to ensure a successful turnout and create a buzz around your exhibition. Investing in marketing can significantly influence the attendance and overall reception of your event.

8 Cost-Cutting Hacks to Host an Amazing Event

Book your Sydney venue today!

Sydney is home to a number of great exhibition venues, from large convention centres and versatile spaces to smaller, more intimate event spaces and gallery spaces. No matter what your needs are, you're sure to find the perfect venue for your next event on VenueNow.

Get started today and find the perfect exhibition venue for your upcoming event.

How much do Sydney exhibition venues cost?

Based on VenueNow's historic data, on average, Sydney exhibition venues cost between 80 per person and 120 per person. For example, a 200 person exhibition would cost approximately 16000-24000. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Sydney exhibition venues?

Here are some of our favourite Sydney exhibition venues:

• Doltone House Hyde Park
• Waterview Bicentennial Park
• Allianz Stadium
• Sydney Masonic Centre
• Sydney Cricket Ground
• Rydges Sydney Central
• Sydney Parliament House
• Sofitel Sydney Wentworth
• ivy Sydney
• Pullman Quay Grand Sydney Harbour

How do I find and book Sydney exhibition venues?

Finding and booking a Sydney exhibition venue is easy with VenueNow, simply follow these steps:1. Enter Sydney as your location and exhibition as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Sydney exhibition venue?

On average, VenueNow customers book a Sydney venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Sydney exhibition venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.