Best Conference Venues Brisbane for Hire

Organising a Brisbane conference is no simple task. There are many choices to make, and it's not always clear where to begin. To simplify matters, the location is the most important thing to decide upon initially. Afterwards, you can work out the agenda, style, activities, vendors, etc.

So should you host your conference in meeting rooms with access to hotel facilities or a conference centre with more space? We'll assist you in determining this and selecting from the extensive list of meeting spaces and function venues. Keep reading our guide to conference venues in Brisbane City.

What are the different types of conference venues in Brisbane?

Here's a breakdown of the different types of venues available:

1. Hotel Function Rooms

Hotels provide various meeting rooms and function spaces ideal for company events. You can choose from boardrooms, meeting rooms, ballrooms and function halls. Food and drink will be available from the hotel, and staff members can attend to catering and your room set-up. With state-of-the-art facilities, an experienced events team, on-site accommodation, in-house catering and extensive indoor and outdoor areas, Brisbane's various hotels are ideal for any event, including conferences.

2. Conference Centres

Specialised conference facilities provide large areas and specialised amenities for bigger events to accommodate large crowds. These places usually have various meeting rooms, exhibition halls, and plenary halls, making them ideal for conventions, trade shows, and corporate conferences.

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What to look for in a Brisbane conference venue?

Looking for the perfect conference venue in Brisbane City can be a daunting task, but here are some key considerations to help you make the right choice:

Location and Accessibility

The location should be near public transportation so visitors will not have an issue moving around. Some restaurants, hotels, and entertainment hubs should also be around it, giving them many things to do during their downtime. An easy location will make it easier for visitors to move to and from the conference venue. In line with this, determine if the venue location has enough parking spaces for attendees driving to the event.

Natural Light

If you're organising an all-day or multi-day conference, it does matter for your attendees to have a natural-light venue. Outdoor views in your conference spaces will bring fresh air and new energy. Natural lighting has been proven to alleviate eye strain and fatigue, keeping participants more alert and attentive during the sessions. In addition, properties with large windows and plenty of natural light may create a more welcoming and cozy environment.

Capacity

You should have an idea of how many delegates are going to be attending your conference. This will be used when choosing a location and layout and deciding on the catering. The area should have enough space for all visitors to sit comfortably, theatre-style for large conferences or boardroom-style for small gatherings. There also needs to be enough food and drinks for everyone. Providing food and beverages during breaks is excellent because it allows people to socialise with one another.

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Catering Facilities

When organising a conference, catering is an aspect that ought not to be forgotten. You need to provide your guests with enough food and have refreshments made available throughout the conference. It is therefore critical to inquire about the catering amenities at the conference centre. The majority of conference centres in Brisbane boast in-house catering, which is more convenient as it removes the reliance on third-party caterers.

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AV Technology and Wi-Fi

Equipping with the latest audiovisual facilities ensures that speeches and presentations are delivered well and professionally. Check if the location has excellent-quality projectors, screens, speakers, microphones, and other necessary equipment. Technical assistance must also be readily available to solve any issue during the event. Likewise, a good quality Wi-Fi connection is needed for any conference so that all attendees can stay connected and get access to online resources whenever required.

Space Layout

The layout of your venue is also important. Ask yourself if the space can facilitate various session designs, like keynotes, breakouts, workshops, and networking. Determine whether you will require a main auditorium for the larger gatherings, smaller spaces for the close settings, or exhibition and networking space with open settings. Some of the configurations you can consider are:

• Theatre Style: Suitable for bigger audiences where the primary focus is on a presenter or presentation in the front. It saves space and is commonly utilised for keynote addresses or plenary sessions.
• Classroom Style: Most appropriate for events involving note-taking or where tables are required for laptop use. This configuration is supportive of learning and allows for interactive workshops or training.
• Boardroom Style: Appropriate for smaller groups that facilitate open discussion and decision-making. This arrangement is ideal for executive meetings or panel discussions.
• Cabaret Style: Promotes networking and inter-group cooperation by small groups and is great for teamwork or interactive seminars. Participants are seated around tables for easy communication in each group.
• U-Shape Style: It is suitable for presentations accompanied by group discussions. This style provides ease of viewing from both sides in the form of the letter 'U'.

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How much do conference venues in Brisbane cost?

On average, conference venue hire in Brisbane can vary greatly depending on several factors, including the venue size, location, amenities offered, and event duration. You can expect to pay around $90 to $130 per person for a full-day hire, which typically includes access to essential facilities such as audiovisual equipment, furniture, and basic catering services. However, this price range can fluctuate based on additional requirements or alterations to the standard packages.

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Find your conference venue in Brisbane today!

If you're set on hosting an unforgettable conference in Brisbane, VenueNow is an excellent place to start your venue selection process. Here, you can search, compare, and book venues tailored to suit any event. You can filter results based on specific criteria, such as budget, location, venue capacity, and facilities, ensuring you find the perfect match for your conference needs.

How much do conference facilities Brisbane cost?

Based on VenueNow's historic data, on average, Brisbane conference venues cost between 60 per person and 90 per person. For example, a 200 person conference would cost approximately 12000-18000. Costs may differ based on your food and beverage requirements, AV requirements, event date and time and the type of venue you decide to book.

What are the top Brisbane conference venues?

Here are some of our favourite Brisbane conference venues:

• Stamford Plaza Brisbane Hotel
• Pullman Brisbane King George Square
• The Point Brisbane
• Sofitel Brisbane Central
• Brisbane City Hall
• The Calile Hotel
• Emporium Hotel Brisbane
• voco Brisbane City Centre
• Fortitude Music Hall
• Rydges South Bank Brisbane

How do I find and book Brisbane conference venues?

Finding and booking a Brisbane conference venue is easy with VenueNow, simply follow these steps:1. Enter Brisbane as your location and conference as your event type into VenueNow's search engine.2. Narrow down your search results by entering more filters such as number of people, event date, room layout and budget.3. Send enquiries to venues to request pricing and availability (we recommend sending 3-5 enquiries to different venues to ensure you get the best price).4. Review your quotes and connect directly with your favourite venues to book a site visit and finalise your booking.5. Host your event!

How far in advance should I book a Brisbane conference venue?

On average, VenueNow customers book a Brisbane venue 90 days in advance of the event. For larger events and event dates in December we recommend allowing additional time as there may be limited availability.

Can VenueNow help me find a Brisbane conference venue?

We sure can! VenueNow's team of Venue Booking Experts can help you find the perfect venue, collect quotes from multiple venues on your behalf, negotiate the best price with venues and book venues, all for free. Simply send us your event brief and our team will be in contact with venue recommendations within 24-48 hours.